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administration
v5.2025.5
May 30, 2025

Administration - Students: Parental Consent

Students > Student Details > Profile

The Parental Consent feature has been upgraded to enhance visibility and streamline consent management. Users can now easily view, filter, and manage all consent records (now including Pending), with improved options for editing, granting, declining, and exporting consent data. Additionally, the panel displaying granted consents has been redesigned with a refreshed, user-friendly interface.
Image #1

Enhanced Consent Tab

Clicking the + icon in the panel opens the updated Parental Consents popup, where users will find an enhanced Consent tab. This tab now displays all active consents for the selected student, along with their current status—Pending, Granted, Revoked, or Declined, as applicable.

  • New Columns and Actions
To enhance consent management, the following columns and actions have been introduced:
      • Consent Status – Displays the current status of each consent (e.g., Pending, Granted, Revoked, Declined). 
      • Active in MCAS – Indicates whether the consent is active in MCAS. (Path: Config > MyChildAtSchool > Parental Consents > 'Is Active')
      • Actions – A new Decline option allows users to decline a pending consent. Users can still Revoke or Edit a granted consent.  
  • Search & Filter

Search and filter data for more refined results.

  • Export Options
Users can export the table in the following formats:
  • Word (.docx)
  • Excel (.xlsx)
  • CSV (.csv)
  • PDF (.pdf)
  • Print
Image #2

New functionality - Ability to Grant/Decline Consent 

Administrators now have the ability to grant parental consent on behalf of parents and students (if aged 13 or older). They can select one or more consents—or skip selection and go directly to the Update Consent button, which presents two options:
  • Grant Consent
  • Decline Consent
Selecting either option opens a popup with the following fields:
  • Available Consents
        • If no consents were selected before opening the popup, the dropdown will display 'PLEASE SELECT'.
        • When Grant Consent is selected, the dropdown shows consents with statuses: Pending, Declined, and Revoked.
        • When Decline Consent is selected, the dropdown shows consents with statuses: Pending, and Granted.
        • If consents were pre-selected before opening the popup, they appear (if their status matches the conditions above). Additional consents can be added.
        • This is a multi-select field.
  • Status
        • Automatically displays the selected action (Granted or Declined).
        • This field is read-only.
  • Consent By
        • Displays a list of all users assigned to the student (e.g. parent, guardian, teacher). 
        • The student is included if they are 13 years or older.
  • Date Granted 
        • Defaults to today's date but can be set to a date in the past date, if required.

Upon confirmation, selected consents are saved with their chosen Status, Consent By and Date. The popup closes, and the consent records update accordingly.

Image #3

Consent History Tab 

The Revoke History tab has been renamed to Consent History and now provides a comprehensive view of all consent activity for a student, including statuses of Granted, Revoked, and Declined. 
  • Each consent appears only once in the list.
  • Where a consent has been updated multiple times (e.g., granted then declined), a chevron icon appears, allowing users to expand and view the full consent history. When expanded, the history shows all status changes in reverse chronological order, with the most recent change at the top.
  • The Consent End Date column displays the configured end date (if set) from: Config > MyChildAtSchool > Parental Consents > 'End Date'.
This enhancement improves visibility into historical consent decisions and supports clearer audit trails for parental permissions.
Image #4

Reports > Adhoc > Quick Report > Student and Student (Cross Domain)

Parental Consent fields can be viewed under Student Parental Consent and Student Parental Consent Revoked History.

Reminder: When scheduling a Quick Report, the report will be saved to the DMS (Document Management Storage) and displayed in the user’s My Documents and My Reports pages, so that they can easily see if the report has run successfully (as users currently do with Adhoc Reports). Using both 'Export to DMS' and ‘DMS and Email’ Delivery Methods will increase the demand on DMS storage and users will need to manage this. Please refer to the Bromcom SMTP Service FAQs in the Help Centre.