Diary - Room/Equipment Booking: Automated emails and notifications
Config > Diary > Configurations
Users can now receive automated emails and notifications for Room and Equipment Booking Requests.
Two new checkboxes have been added to the Configuration panel. When selected, these will enable Diary Administrators and all users who make booking requests to receive notifications:
- Enable Email Notifications for Room Bookings
- Enable Email Notifications for Equipment Bookings
Important: Automated emails count towards your overall email allocation. For example, if a room booking includes three rooms, three separate bookings will be requested, resulting in three times the number of email being sent.
The following automated emails and notifications will be sent when booking requests are made (the screenshots are examples of room bookings only):
Booking Requests
- To all users who have made a booking, informing them that a booking has been made in their name.
- To the Diary Administrator, informing them that a booking has been made and is awaiting review.
Allocated/Declined requests
- To all users who have made a booking, informing them that a booking has been Allocated or Declined.
- To all users, when a booking is made on their behalf by the Diary Administrator, informing them that a booking has been Allocated or Declined.
Config > Setup > Roles & Permissions
The following options will have to be enabled from the Diary module for the appropriate roles:
- Room/Equipment Booking Requests
- Room/Equipment Booking Details
- Review Room/Equipment Booking Details
- Diary Administrator - for users who are not Diary Administrators
Note: Admin roles will automatically receive notifications, but not emails.