What's new on Bromcom

This update introduces the ability to handle Paying In Slips centrally, without the need for a local bank account. Central management ensures that all transactions are processed directly through central accounts.

Modules > Finance > Maintenance > Books

• A new Central checkbox has been added to the Paying In Slip Books page. This allows users to create Central Paying In Slip Books, similar to standard ones but for receipts processed centrally. These centrally paid books will have the same prefix and numbering as non-central paying in slip books.

Modules > Finance > Accounts Receivable > Paying In Slips

• A new Centrally Paid checkbox has been added to the Paying In Slips page, which replaces the Pay From/Book dropdown if Central is selected. When selecting a central paying in slip book, only receipts marked as Central for Cash/Cheque will be displayed. Users will input a control total for the selected receipts before confirming with Pay In.

Central Authorisation of Paying In Slips

• When a paying in slip is centrally processed, a new prompt will ask: "Do you want to centrally authorise this?". If Yes, the system will trigger the Central Authorisation workflow, similar to authorising AP Invoices/Credit Notes.

• Once authorised, a status update will mark the receipt as Passed for Pay. These paying in slips can be reconciled via Manual Reconciliation.

Reconciliation of Centrally Authorised Receipts

• In Modules > Finance > Routines > Central Manual Reconciliation, centrally authorised paying in slips will need to be manually reconciled. Users will input a Treasurer Reference during reconciliation.

Journal Entries for Centrally Managed Receipts

• When a paying in slip is centrally authorised, the journal entry is only created once the authorisation is confirmed, ensuring the integrity of financial ledgers.

Additional Notes:

This update strengthens the central management of Paying In Slips, allowing users to process receipts centrally without the need for local bank accounts. The new workflow ensures that only authorised transactions are posted to the financial ledgers, improving overall financial integrity and control within the system.