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finance
v5.2025.2
March 10, 2025

Finance - Expenditure Code Prefix/Suffix Options for Authorisation Slip Settings

Config > Finance > Global Configuration and ensure Enable Central is ticked

A new Authorisation Slip Settings panel has been introduced in Global Configuration under Finance, allowing users to define Expenditure Code Prefix and Expenditure Code Suffix for Central Authorisation exports.

Image #1
Enhancements have been added to the Authorisation Slip Settings panel under Global Configuration with two new optional fields:
  • Expenditure Code Prefix (max 5 characters, alphanumeric & special characters except , and ").
  • Expenditure Code Suffix (same restrictions as Prefix).
Changes take effect immediately after saving, without requiring a logout.
Impact on Central Authorisation
  • Affects AP Invoices only (no impact on AR Paying-In Slips).
    Prefix and Suffix Formatting:
    • No spaces between prefix/suffix and ledger code.
    • Case-sensitive, reflecting exactly as entered. Example:
  • Ledger Code: 1111
  • Prefix: XYT33 → Exported Ledger Code: XYT331111
  • Suffix: YYY → Exported Ledger Code: 1111YYY
  • Both Applied: XYT331111YYY
If Prefix/Suffix is removed, exports will reflect the change immediately after saving.

This update provides greater flexibility in managing expenditure ledger codes within Central Authorisation exports.