A new Swap page has been introduced, allowing users to swap staff and rooms. This feature is located within the Arrange Cover page, as it shares much of the same functionality. Keeping it alongside Cover ensures visibility of any existing cover when planning staff or room swaps.
Key Features
New Toggle
A toggle has been added to the Cover page, allowing users to switch between Cover (default) and Swap.
In Swap, Cover entries remain visible for users with Cover permissions.
Managing Staff and Rooms in the Swap Grid
Hover indicators in the side panels display staff absences and room closures, with this information carried over from the Cover page.
Add/remove items to/from the grid one at a time using the green (add) or red (remove) icons.
Use checkboxes to add/remove multiple selections or all rows at once.
When items are added to the Swap grid:
Staff and Rooms already assigned to cover appear in green.
Staff and Rooms swapped due to cover arrangements appear in purple.
Staff and Rooms available for swapping appear in yellow.
Swap Options
To perform a swap, select two sessions in the grid (left-click), then right-click to choose:
Swap Teacher
Swap Room
Swap Teacher & Room
Publishing
Swaps must be published before they are updated across the MIS. You can publish swaps in two ways:
Right-click on swap and choose Publish Session Swap Data – publishes only the selected swap.
Save & Publish – publishes all swaps in the grid.
Once published, all swaps will be reflected across the following MIS pages:
